Create and activate an event · OurBooth
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Create an event3 min read

Create and activate an event

An event stores session configuration: name, frame, outputs, sharing and capture behavior. Device payment policy is managed separately on the web.

Version reference: Android 3.0.3 · iOS/iPadOS 1.2.1

Follow the section for your platform. Screenshots show native UI with demo data; menus depend on version, plan and device. Test-build features may not yet be in the public release.

Content reviewed: 2026-10-18

On this page

  • Before you begin
  • Android steps
  • iPhone and iPad steps
  • Check the result
  • If something goes wrong

Before you begin

Workflow diagram. Optional steps depend on event configuration.

The guest journey

The guest journey

Android steps

  1. 1Open Events and choose Create event/Regular Booth. Enter the event name and date.
  2. 2Set the default frame. If guests may choose, enable the available frame-selection option and restrict the collection if needed.
  3. 3Review Save to gallery, outputs, QR/email sharing, countdown and retakes. Read the device payment summary; change it on the web.
  4. 4Save the event, activate it from the list, then confirm its name in Overview before choosing Start.
Android event form. Native UI on a physical Android tablet with demo data.

Android event form

Android event form

iPhone and iPad steps

  1. 1Open Events → Create event. Enter the name and date, then choose the frame setting.
  2. 2Choose a fixed frame, leave the choice for later, or select a curated group. Do not leave a curated group empty.
  3. 3Configure outputs, Offline Mode, Save Photos to Device and session settings. Offline Mode requires local saving to stay enabled.
  4. 4Save, activate the event and run a demo session. Reopen Edit to confirm the saved choices.
iPad event, offline and saving form. Native SwiftUI UI on iPad Simulator with demo data.

iPad event, offline and saving form

iPad event, offline and saving form

Check the result

Operator check

The active event and frames shown to guests match the configuration. Editing does not move previous session results into a new event.

If something goes wrong

SymptomNext step
Save is disabledEnter a name and ensure the frame selection is valid; a restricted selection needs at least one frame.
Renaming after sharing an event QRCheck the gallery first: current gallery grouping is tied to the event name. Use a consistent event name.
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Next guide

Set countdown, retakes, kiosk and session timers

Set the session pace so guests have enough time to pose, choose and finish. Test timeouts as well as the successful journey.

Recommended next

Set up your first event

Prepare one demo event until its outputs are usable. Once this journey works, repeat the final check with the configuration you will use for your guests.

Wrap up an event and hand over results

Close an event by checking results, uploads, payments and gallery access. Device cleanup is the final step after required data is safe.

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